Tasks

Creating Tasks

Required

Task Name: What you need to do
Duration: How long you estimate it will take

Optional

Project/Stage: Where this task belongs
Priority: Urgent, High, Medium, or Low
Schedule Date: When you plan to work on it
Notes: Additional context with rich Markdown formatting (Pro)
Subtasks: Break tasks into smaller steps (Pro)

If priority is not manually selected, the task priority will be set to Medium, and the task location will be set to ‘Inbox’ by default if added in Today view.

Smart Title Parsing

Set can automatically detect durations, dates, and start times typed at the end of a task title — saving you from manually adjusting pickers.

Duration Parsing

Add a duration at the end of your task name:

Write report 45m → duration set to 45 minutes, title becomes “Write report”
Team meeting 1h → duration set to 60 minutes
Deep work session 1h30m → duration set to 90 minutes
Quick review 1.5h → duration set to 90 minutes

Format	Example	Result
Minutes	`45m`, `45 min`, `45 minutes`	45 min
Hours	`2h`, `2 hr`, `2 hours`	120 min
Hours + Minutes	`1h30m`, `1h 30m`	90 min
Decimal Hours	`1.5h`, `1.5 hours`	90 min

Date Parsing

Add a date or day at the end of your task name:

Review PR tomorrow → scheduled to tomorrow
Call dentist Feb 14 → scheduled to Feb 14
Meeting monday → scheduled to next Monday

Format	Example	Result
Relative	`today`, `tomorrow`	Today / tomorrow
Day name	`monday`, `fri`	Next occurrence
Month + day	`Feb 14`, `February 14`	That date
With year	`Feb 14 2026`	Exact date
Numeric	`2/14`	That date

Start Time Parsing

Add a start time at the end of your task name:

Stand-up at 9am → start time set to 9:00 AM
Lunch at 12.30pm → start time set to 12:30 PM
Call at 2pm → start time set to 2:00 PM

Combining

You can combine duration and date together:

Write blog post tomorrow 1h → scheduled to tomorrow, duration 60 min

Ordinal suffixes like 1st, 2nd, 3rd are supported in all month-name formats. Also works with subtask titles for duration parsing.

Redesigned Task Cards

Tap any task card to expand it and see all details inline — no separate sheet required. On Mac, double-click to expand. Tap again, press Done, or long-press anywhere on the card to collapse it.

Properties Row

Quick-access pills at the top of the expanded card:

🎯 Priority — Tap to cycle through Urgent, High, Medium, Low
⏱️ Duration — Tap to change task duration
📅 Schedule — Tap to pick a date and time for this task
🔁 Repeat — Tap to set recurrence (Daily, Weekly, etc.)

Action Bar

Quick actions at the bottom of the expanded card:

🗑️ Delete — Remove the task
📁 Move — Move to a different project/stage
📄 Template — Save as or load from a template
▶️ Play — Start the timer for this task
⭐ Star — Add/remove from Today view
Done — Collapse the card

Schedule Date

Use the schedule pill on any task card to pick when a task should happen. Scheduling a task stars it and places it in the Today view for that date.

Quick options in the picker:

Today — schedule for today
Tomorrow — schedule for tomorrow
Clear — remove the schedule and unstar the task

You can also drag a task onto a date pill in the week strip to quickly reschedule it to that day.

Locked Start Times

Lock a task’s start time to keep it fixed during recalculations. Useful for meetings or calls at a set time.

To lock: expand a task card and tap the lock icon next to the start time. Locked tasks stay in place when you tap the recalculate button.

Rich Notes with Markdown (Pro)

Task notes support full Markdown formatting, letting you create structured, detailed notes for each task.

Accessing Notes

Tap any task to expand the task card
Scroll to the Notes section
Double-tap the notes area to enter edit mode
Double-tap again to exit and see the formatted preview

Markdown Syntax Guide

Text Formatting:

Bold: **bold text** or __bold text__
Italic: *italic text* or _italic text_
Strikethrough: ~~strikethrough text~~
Inline code: `code text`

Headings:

# Heading 1
## Heading 2
### Heading 3

Lists:

Bullet lists (use -, *, or +):

- First item
- Second item
  - Nested item (indent with spaces)

Numbered lists:

1. First item
2. Second item
   1. Nested item

Checklists (interactive - tap to toggle):

- [ ] Unchecked item
- [x] Checked item

Other Elements:

Horizontal rule: --- or ***
Paragraph breaks: Leave a blank line between paragraphs

Formatting Tools

Use the formatting toolbar above the keyboard to quickly insert:

Bold, italic, strikethrough, or code formatting
Bullet points, numbered lists, or checklists
Headings

The toolbar buttons highlight when your cursor is on formatted text.

Customization

Tap the settings icon in the notes toolbar to customize:

Bullet list style (circles, dashes, or stars)
Numbering style for lists

Exporting Notes

Export task notes in multiple formats for sharing or printing:

Tap the menu icon (⋯) in the task notes section
Select “Export Notes”
Choose your format:
- PDF - For sharing/printing
- HTML - Web-ready format
- Rich Text - For other apps
- Markdown - Raw text format
Share via Messages, Mail, Files, or other apps

Subtasks (Pro)

Break down large tasks into smaller, manageable steps. Subtasks reduce overwhelm by giving you clear, actionable next steps.

Adding Subtasks

Tap a task to expand the task card
Scroll to the Subtasks section
Tap “Add Subtask” button
Enter the subtask name and set its duration
Repeat to add more subtasks

Working with Subtasks

Check off subtasks — Tap the checkbox as you complete each step
Track progress — See completion percentage (e.g., “2/5 completed”)
Swipe to delete — Swipe left on a subtask to remove it
Tap anywhere on the row — Tap to edit the subtask
Drag to reorder — Live drag-and-drop reordering with smooth animations

Pin Subtasks 📌

Want to see subtasks without expanding the card? Tap the 📌 pin icon next to “Subtasks” to show them on the collapsed card — perfect for keeping your next steps visible at a glance.

Duration Calculation

Click the Recalculate button to update the main task duration based on all subtask durations.

Auto Mode: Long-press the Recalculate button to enable automatic mode. When enabled, the main task duration automatically updates whenever you add, remove, or change subtask durations.

Benefits

Reduces overwhelm for complex tasks
Provides clear next steps
Helps track progress visually
Pin to see subtasks without expanding
Supports focus and follow-through by reducing cognitive load

Task Templates (Pro)

Save frequently used tasks as reusable templates. Templates preserve all task details including name, duration, subtasks, notes, and priority.

Using Templates

When creating a new task, leave the task name field empty
Tap the document icon to the right of the task name field
Browse templates by category
Tap a template to load it instantly
Edit any details as needed

Included: Set comes with 20+ preset templates across categories like Daily Routines, Cleaning & Chores, Health & Wellness, and ADHD Support.

Saving Templates

Set up a task with all the details you want (name, duration, subtasks, notes, etc.)
Tap the 📄 template icon in the action bar of the expanded task card
Choose Save as Template
Give your template a name
Choose a category (optional)

Managing Template Categories

Organize templates with custom categories:

In the template picker, tap “Edit Categories”
Create new categories with:
- Custom name
- SF Symbols icon
- Color choice
Drag to reorder categories
Assign templates to categories when saving

Repeating Tasks (Pro)

Set tasks to repeat on a schedule and track your consistency over time.

Setting Up Repeating Tasks

Tap a task to expand the task card
In the Properties row, tap the Repeat pill
Choose your recurrence pattern:
- Daily — Every day or every X days. Quick options: Every day, Weekdays, Weekends
- Weekly — Select specific days of the week (e.g., Mon, Wed, Fri)
- Monthly — On a specific day of the month (with a day-of-month picker that handles shorter months automatically)
- Yearly — On a specific date each year
Set when the recurrence ends (optional):
- Never
- On a specific date
- After X occurrences

Auto-Starring Due Recurring Tasks

Recurring tasks automatically appear in your Today view when they’re due, so you never forget your regular routines.

Tracking Streaks and Stats

The Task Detail card shows stats for repeating tasks:

Completed — Total number of times you’ve completed this task
Last Completed — When you last finished it
Completion Rate — Percentage with visual progress bar
Current Streak — How many times in a row you’ve completed it
Best Streak — Your personal record
Next Due — When the task will occur next

These stats help you stay motivated and build lasting habits.

Resetting Stats

If you want to start fresh, tap “Reset Stats” in the stats section. This clears completion count and streak data but keeps the task and its recurrence settings.

Task Priority

🔴 Urgent

Critical and time-sensitive. Drop everything else.

🟠 High

Important and should be done soon.

🔵 Medium

Standard priority. Schedule time for these.

🟣 Low

Nice to have. Do these when you have extra time.

Task Actions & Gestures

Tap: Expand the task card to view and edit all task properties inline
Swipe Right: Edit duration (default, customizable in Settings)
Swipe Left: Unstar (default, customizable in Settings)
Drag: Reorder in Today view, Inbox, and projects. Drag into projects from inbox, or into stages from project view.
Long-press: Start dragging a task to move it (including onto date pills)

Swipe Actions (Pro)

Pro users can customize swipe left and swipe right actions in Settings → Interface → Swipe Actions. Available options:

⏱️ Duration: Edit task duration
⭐ Unstar: Remove task from Today view
🚩 Priority: Change task priority
📅 Schedule: Open the full date and time picker to schedule the task
🗑️ Delete: Delete the task
📁 Move: Move task to a different project or stage
🎮 Select Mode: Enter select mode for bulk actions
▶️ Start Timer: Start the timer for this task

You can also customize the swipe colors in Settings → Interface → Customization.

Context Menus

Long-press a project to edit or delete it quickly
Right-click tasks on macOS for quick access to star, duplicate, move, and more

Free vs Pro

Free users have 20 tasks in Inbox and 20 tasks per project. Pro users have unlimited tasks everywhere and can customize swipe actions.