Projects & Stages

Hierarchical Organization

Set uses a three-level hierarchy to help you organize complex work:

Projects → Stages → Tasks

Projects

Projects are high-level containers for related work. They represent your big goals or ongoing initiatives.

Examples

• “Write Novel” (creative work)
• “Launch Website” (business goal)
• “Learn Spanish” (personal development)
• “Home Renovation” (life project)

Stages

Stages are phases within projects. They help you break down large projects into manageable milestones.

Example: “Write Novel”

• Stage 1: “Outline & Planning”
• Stage 2: “Chapter 1-5”
• Stage 3: “Chapter 6-10”
• Stage 4: “Editing & Revisions”

Project Statistics

Each project shows:

• Total Tasks: How many tasks are in this project
• Completed Tasks: Your progress through the project
• Total Time: Estimated time to complete all remaining tasks
• Time Spent: Actual time you’ve invested in the project

Toolbar Actions

Access project management options from the ⋯ (ellipsis) button in the toolbar.

➕ Add Task

Create a new task within the current project or stage.

📂 Add Stage

Add a new stage to organize tasks within a project. Each stage can have its own name and color.

✏️ Edit Mode

Toggle edit mode to modify or delete projects, stages, and tasks. When active, pencil icons appear next to each item. Tap a pencil icon to:

• Projects: Edit name, icon, color, or delete
• Stages: Edit name, color, or delete
• Tasks: Edit task details or delete

↕️ Reorder Stages

Enter stage reorder mode to rearrange stages within a project. When activated:

• All stages automatically collapse
• Tap the up and down buttons to the right of the task card to reorder them
• Tap the reorder stages icon (top right) to exit when finished, or the X button (bottom Right)

🎮 Select Mode

Select multiple tasks to perform bulk actions. See the Select Mode documentation for details.

⬇️ Collapse All / Expand All

Toggle all stages between collapsed and expanded:

• Collapse All: Hide all tasks to see only stage names
• Expand All: Show all tasks in every stage

📦 Log Completed Tasks

Archive completed tasks while preserving them for statistics. Choose from:

• Project Only: Log completed tasks from the current project
• All Completed: Log all completed tasks across all projects

👁️ Show/Hide Completed

Toggle visibility of completed tasks within the project.